How will the Sponsors use the entries?

  • Entries will only be directly used to the extent that they will be presented to communicate the results of the challenge. That said, we (the Sponsors) may freely draw from any of the entries to implement concepts, ideas, or any other information that could help improve our operations and help us further our mission (see question #2 below addressing Intellectual Property for more information).
  • Each entrant, as a condition of participation as stated in the The Terms and Conditions for the event, agrees to allow the Sponsors to “reproduce, publicly perform, publicly display, and use the Submission to the extent necessary to administer the Contest, and to publicly perform and publicly display the Submission, including, without limitation, for advertising and promotional purposes relating to the Contest.”

What are the intellectual property rights?

  • Entrants will retain the full rights to continue using and developing their own work, but they acknowledge that others (including any of the Sponsors) might develop products that are similar to an entry, may freely draw ideas or concepts from any entry, and/or may even re-use open-source code or other information from the entries, without any obligation to the entrants.
  • The language in the terms and conditions states that “Each Entrant retains title and full ownership in and to their Submission” but also that “the Sponsor may have engaged and continue to engage in the development, production, acquisition and dissemination of materials that may be similar or identical to the Entrant’s.” Also, for entries in the open-source category, all code should be open source and public domain (following the MIT License for open source software), so anyone has the right to “use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software.”

What are the rules and requirements related to open source software and open data? Are proprietary software and/or data allowed?

  • Entrants are encouraged to use open source tools and software to support their entry to the greatest extent possible. However, all entries are welcome, and entries using proprietary software and/or data are still encouraged to participate. In order to facilitate both types of entries while also recognizing that it may be difficult to fairly compare open source and proprietary entries, all entries will be divided into two categories: (1) fully open source entries, and (2) non-open source entries. Within these two categories, entries will be further categorized into the subcategories of (1) Data Visualizations and Insights and (2) Decision Support, Data Sharing and Information Communication Tools.
  • Entrants participating in the open source category may only use tools and data which are open source and publicly available. All components of entries in this category must be freely available for anyone to acquire, reuse, and modify. All source code created or modified by participants in this category must be made open source and public domain as a GitHub repository.
  • Entrants participating in the non-open source category can use proprietary tools and data, but the product submitted must be freely available for anyone to view. Entries in this category (non-open source) will not eligible for awards. Some or all of these may be selected as “honorable mentions” and may be selected for exhibition during the ceremony, but that will depend on how many total presentation slots we have available. All priority towards exhibition and awards will be given to open source entries.
  • Entries in the open source category will grant the highest level of awards, but all entrants will be granted an opportunity to demonstrate their entry at the closing ceremony.

If I choose to create a visualization showing a linkage between two activities, for example, can I use a product such as Tableau for which a license is used to create the product but not needed to view it?

  • Yes, visualization software that is not open source, such as Tableau, can be used because it is not a code-based solution, given that its use does not violate the terms and conditions of the product’s license.

Are there constraints on data sets used in an entry?

  • Data must be publicly available. A data set could be made public during the Challenge and still be eligible for use.

How will people be recognized/will there be prizes?

  • There are no monetary prizes being awarded in this event, but the winner(s) in the open source category will be publicized in the award ceremony, scheduled for December 9, in a resulting press release, and there is the potential that winner(s) will be invited to demonstrate their Submission in many other public events and social media avenues led by the Sponsors. Some or all of the entries in the non-open source category may be selected as “honorable mentions” and further may be selected for exhibition during the ceremony, but that will depend on how many total presentation slots we have available. All priority towards exhibition and awards will be given to open source entries.

What happens with judging between 12/5 and 12/9?

  • The Sponsors will have a team go through submissions, categorize them, make sure there aren’t’ missing pieces (urls, pdfs, etc), and organize them for easy access during the event.

If there are a lot of entries, will all participants be invited to present to the judges during the closing event?

  • We would like to have as many participants as possible present for the judges and attendees of the closing event. However, in order to do this, we may have to allow for concurrent presentations or multiple tiers of presentations.